NBN Co Limited ACN 136 533 741 (NBN Co) is bound by the Australian Privacy Principles of the Privacy Act 1988 and Part 13 of the Telecommunications Act 1997 with respect to NBN Co's handling of personal information and sensitive information.
What is personal information?
As defined in the Privacy Act, personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable:
a. whether the information or opinion is true or not; and
b. whether the information or opinion is recorded in a material form or not.
Sensitive information is any personal information about your racial or ethnic origin, political opinions, religious beliefs or affiliations, philosophical beliefs, membership of political, professional or trade associations or trade unions, sexual preferences or practices, biometric templates or information used for automated biometric verification or identification, criminal record or health. NBN Co does not generally collect, use or disclose sensitive information about an individual but if NBN Co does, it will be done so in accordance with law for example, where NBN Co has received your consent to do so or the collection is required by law.
What personal information does NBN Co collect and why?
NBN Co may collect personal information about you for the following purposes:
- for your current or future connection to the National Broadband Network (including for purposes arising from quality assurance), and for ongoing management and support for your connection;
- to deal with specific inquiries or issues that you have raised with NBN Co;
- in connection with services provided to you by your telecommunications services provider that use services that NBN Co provides to that provider;
- where you are a representative of an organisation with whom NBN Co deals (e.g. a service provider of NBN Co), in relation to NBN Co's dealings with that organisation;
- to provide information to you about the National Broadband Network and its rollout;
- to analyse statistics and trends on the use of all NBN Co services including the NBN Co website and call centres;
- in relation to any employment application you may make to NBN Co in order to assess your suitability for employment;
- other purposes which NBN Co identifies to you at the time NBN Co collects the information (or as soon as practicable after collection).
Depending on the circumstances, the kind of personal information NBN Co collects may include your name, date of birth, address, postcode, telephone numbers, email address, the status of your connection to the NBN, information on how you use the NBN, and your preferences regarding certain telecommunications and similar products and services that utilise NBN Co's services.
If you do not provide the information NBN Co requests, NBN Co may not be able to provide services effectively or at all.
How NBN Co collects your personal information
NBN Co may collect your personal information in a number of ways, including:
- directly from you, when you provide it to NBN Co or its agents or contractors, including through NBN Co's website or call centre data or through website technologies such as cookies, internet tags or web beacons and navigational data collection;
- directly from you (in the form of your data, which may contain personal information, over NBN Co’s network, for the purposes of resolving faults or issues with your service);
- from third parties, such as your telecommunications services provider or other service providers of NBN Co's;
- from publicly available sources.
NBN Co may also collect personal information (including sensitive information) from or about you when legally required or authorised to do so.
How NBN Co uses your personal information
The personal information you provide to NBN Co may be used for a number of purposes connected with NBN Co's business operations, depending on the circumstances in which it was collected, including:
- for any of the purposes set out in relation to the collection purposes above;
- to verify your identity;
- to better understand your communications needs;
- to improve the quality and scope of the services and infrastructure NBN Co provides;
- for fault investigation and resolution purposes;
- in connection with investigations and dealing with suspected fraud and unlawful activity;
- to protect NBN Co's lawful interests;
- in connection with any acquisition of an interest in or by NBN Co's business and any part of it; and
- any other purpose that you would reasonably expect.
Your personal information may be used so that NBN Co, NBN Co's wholly owned subsidiaries, agents and contractors can provide you with information about NBN Co's products and services (including by way of direct mail, telemarketing, email, SMS and MMS). You always have the right to opt-out of receiving such information. You may exercise that right at any time by contacting NBN Co as set out below.
If you are seeking to work with NBN Co, your personal information may also be used for the purposes of employee recruitment and assessment.
Sharing your personal information
NBN Co may disclose your personal information in certain circumstances, such as where NBN Co is required or authorised by law, where you have consented to NBN Co doing so, or for any of the purposes or related purposes set out above.
The persons to whom NBN Co typically discloses your personal information to include:
- specified persons in accordance with a request made by you;
- related companies of NBN Co
- other telecommunications and related service providers who provide services to you that use NBN Co services or infrastructure, including where reasonably required for billing and service purposes;
- persons to whom NBN Co has contracted out services including persons engaged in providing NBN Co with professional, business, information technology, corporate and administrative services, when reasonably required. This may include mailing houses, call centre providers and/or installation and construction service providers;
- the officer responsible for the Integrated Public Number Database
- your authorised representatives or legal advisors
- NBN Co's professional advisors including lawyers, accountants, tax advisors and auditors;
- governmental agencies, including law enforcement agencies, and regulators, as required or authorised by law; and
- any other person or for any other purposes that would be reasonably expected.
When making such disclosures NBN Co will take reasonable steps to ensure that the recipient is bound by confidentiality and privacy obligations.
Is personal information disclosed to recipients outside of Australia?
NBN Co will only disclose your personal information outside Australia if:
- NBN Co has received agreement from the recipient that the recipient takes appropriate steps to comply with the Australian Privacy Principles; or
- the recipient is subject to laws or binding schemes that are substantially similar to the Australian Privacy Principles including mechanisms that can be accessed by an individual to enforce protection of the law or binding scheme; or
- you have consented to the disclosure in accordance with the Australian Privacy Principles.
NBN Co has contracted service providers in countries including the United States of America and India, to whom NBN Co discloses personal information.
Access and correction
You may request access to any of the personal information NBN Co holds about you by making an application under the Freedom of Information Act (FOI Act). For more information about this, please visit the FOI Act page on NBN Co's website or contact NBN Co by one of the means set out under How to Contact NBN Co.
NBN Co will take all reasonable steps to ensure that the personal information collected, used or disclosed by NBN Co is accurate, complete and up to date. To ensure your personal information is accurate, please use the methods set out under How to Contact NBN Co to notify NBN Co of any errors or changes to your personal information and NBN Co will take appropriate steps to update or correct such information in NBN Co's possession.
Should you wish to make a complaint about the way NBN Co handles your personal information, you may do so by contacting the Privacy Officer through one of the means set out under How to Contact NBN Co. Your complaint will be treated in accordance with the NBN Co Complaint Management Policy, a copy of which is available on request or from the website.
If you feel that NBN Co is not handling your complaint satisfactorily, you can take the complaint to the Privacy Commissioner. There is information about how to do this on the ‘Making a privacy complaint’ page on the website of the Office of the Australian Information Commissioner.
NBN Co will take all reasonable precautions to safeguard your information from misuse and loss and from unauthorised access, modification or disclosure. You should keep in mind that no internet, transmission or technology is ever completely secure or error-free. In particular, e-mails sent to or from this website may not be secure.
How to Contact NBN Co
Alternatively there are several other ways you can contact NBN Co:
- By using the online form on the website
- By emailing NBN Co at firstname.lastname@example.org
- By calling NBN Co on 1800 OUR NBN (1800 687 626)